Draft for professional review
Extension of Time Claim Record
Late issue of coordinated design information
- Project
- Riverside Fit-Out Phase 2 (illustrative)
- Event reference
- EV-014
- Contract
- To be confirmed from executed terms
- Prepared
- Worked example, 17 Jul 2026
Executive summary
The available records indicate that coordinated M&E design information required for planned ceiling closure activities was not complete by the recorded information-required date of 6 May 2026. Revised information was issued on 14 May 2026 under instruction AI-014 [S-01, page 1; S-03, activities MEP-220 to MEP-250].
Meeting minutes, correspondence and site records indicate that the affected team raised the outstanding information, recorded the dependency and attempted resequencing [S-02, item 4.2; S-04, entries 118-125; S-05, messages 2, 5 and 8]. The current record supports further review of notice compliance and time effect; it does not yet establish the operative contractual clause or final extension sought.
Source register
Each source has a stable reference. Locators show where a reviewer can check the statement without searching the full file.
| Ref | Record | Date | Locator | Use in draft |
|---|---|---|---|---|
| S-01 | Architect instruction AI-014 | 14 May 2026 | Page 1 | Confirms the revised coordination information and issue date. |
| S-02 | Design coordination meeting minutes | 12 May 2026 | Item 4.2, page 4 | Records that ceiling closures depended on coordinated M&E information. |
| S-03 | Accepted programme update 05 | 30 Apr 2026 | Activities MEP-220 to MEP-250 | Shows the planned sequence requiring design release by 6 May 2026. |
| S-04 | Site diary and progress photographs | 15-24 May 2026 | Diary entries 118-125 | Records restricted progress and temporary resequencing measures. |
| S-05 | Email chain: design release follow-up | 5-13 May 2026 | Messages 2, 5 and 8 | Records requests, warnings and the date information remained outstanding. |
Event chronology
Programme update 05 records the planned sequence and required design release.
S-03The project team requests the outstanding coordinated information.
S-05, message 2Recorded information-required date passes without complete coordinated details.
S-03; S-05Coordination minutes record the dependency affecting ceiling closure activities.
S-02, item 4.2Revised information is issued under instruction AI-014.
S-01, page 1Diary entries record restricted progress and mitigation through resequencing.
S-04, entries 118-125Causation and mitigation record
Current supported position
- The accepted programme record identifies the affected activity sequence and a required design-release date [S-03].
- Correspondence and meeting minutes record that the outstanding information was raised before issue [S-02; S-05].
- Site records describe temporary resequencing and restricted progress after the instruction [S-04].
Reservation
These records support a factual sequence but do not alone prove critical-path delay, contractual entitlement or the final duration. Those matters require review against the executed contract and appropriate programme analysis.
Evidence gaps and next actions
Executed contract and amendments
Action requiredThe notice clause, time bar, recipient and service method cannot be confirmed from the sample sources.
Next: Upload the signed contract and verify the operative clause before issue.
Critical-path effect
Professional reviewThe records show disruption to planned activities but do not, by themselves, establish the final time impact.
Next: Review the accepted programme, updates and any suitable delay analysis.
Proof of notice service
Evidence missingNo issued notice, transmission record or recipient acknowledgement is included.
Next: Record the approved recipient, issue method, issue time and proof of receipt.
Review and approval checklist
- Project facts and source locators checked against the original records
- Executed contract, amendments, notice clause and service requirements verified
- Chronology, causation, mitigation and programme position reviewed by the responsible professional
- Assumptions, exclusions and unsupported statements resolved or retained as express reservations
- Recipient, issue method, attachments and proof of service approved and recorded